Based on the Act on the Protection of Personal Information, we hereby disclose the following:
1. Purpose of Use
AdvertisementMind Inc. (hereinafter referred to as “the Company”) handles personal information and personal data for the following purposes. If these purposes are changed, we will notify the individual or publish the change on our website.
| Personally Identifiable Information (subject to disclosure) | Purpose of Use |
| Customer Information | To provide services in our web business, make necessary contacts or announcements, and respond to inquiries |
| Shareholder Information | For information disclosure, delivery of materials, and communication |
| Business Partner Information | For business negotiations, operational communications, order processing, and billing/payment |
| Employee Information | For HR and labor management, business operations, health and security management |
| Applicant Information | For HR and labor management, business operations, health and security management |
| Personally Identifiable Information (not subject to disclosure) | Purpose of Use |
| Purpose of Use When Personal Information is Entrusted by Clients | To fulfill contractual obligations related to the development and operation of websites and mobile applications |
| To fulfill contractual obligations related to customer center operations (e.g., telephone and email correspondence, guidance, and shipment of products) | |
| To fulfill contractual obligations related to consulting services (e.g., strategic planning and data analysis) |
| Type of Personal Information | Purpose of Use |
| Personal information of our officers and employees (including former officers and employees) and their family members | Matters related to recruitment, retirement, compensation, and other working conditionsPersonnel evaluations, commendations, disciplinary actions, and personnel transfers (including secondments to other companies or organizations)Matters related to labor management and employee benefitsPayment of salaries, bonuses, allowances, retirement benefits, pensions, etc.Procedures related to social insurance, employee benefits, and tax paymentsEnsuring occupational health and safety, and confirming employee safety in the event of a disasterIn addition to the above, administrative matters stipulated in the work regulations, business operations based on laws and regulations, and necessary communications for business purposes |
| Information of new grad or mid-career applicants | Providing information to applicants, conducting selection, and related communications |
| Information of those engaged in company projects | For the execution of work duties, including communication related to operations, entry and exit management at our company, and meetings related to the work, in cases where an individual is engaged in any business activities as a member of a project team or similar group. |
| Personal information of applicants and participants of seminars, symposiums, exhibitions, lectures, and other events hosted or co-hosted by the Company | For handling application procedures, follow-up communications after registration, providing information on similar seminars and events, and responding to customer inquiries. |
| Personal information of individuals who contact the Company with complaints or inquiries | To respond to complaints or inquiries, and to communicate as necessary for such responses. |
| To investigate and analyze the usage status of our website. | To understand user trends on our website. The purpose is to assess which types of individuals our activities are contributing to, and the data will not be used for any other purposes. We use Google Analytics and Microsoft Clarity for this analysis. |
| In cases other than those listed above | When the Company directly obtains personal information, we will promptly notify the individual of the purpose of use in writing or through an alternative method, or publicly disclose it. However, this does not apply if the purpose of use is clear from the circumstances of the data collection. |
2. Security Measures
- Organizational Measures
We have internal rules compliant with laws and regulations and have appointed a data protection officer. Measures are taken at every stage of data handling (acquisition, use, storage, provision, deletion, etc.), and emergency procedures are defined. Regular self-audits are conducted.
- Personal Measures
Confidentiality obligations are stipulated in work regulations, and employees receive onboarding and regular training.
- Physical Measures
In areas where personal data is handled, we implement access control for personnel entry and exit, as well as restrictions on devices brought into the area. We also take measures to prevent unauthorized personnel from viewing personal data. Furthermore, to prevent the theft or loss of devices, electronic media, and documents containing personal data, we have implemented appropriate safeguards. When transporting such devices or media, including within our premises, we apply advanced encryption to the personal data.
- Technical Measures
We have implemented mechanisms to protect information systems that handle personal data from unauthorized access and malware. Access to personal information databases is restricted by granting only the minimum necessary access privileges and limiting the scope of access accordingly.
- Understanding External Environments
When handling personal data in foreign countries, we assess the relevant personal data protection frameworks of the respective jurisdictions and implement appropriate security management measures. To prepare for unforeseen circumstances, we also apply advanced encryption, anonymization, and access controls to the personal data.
3. Joint Use of Personal Data
When the Company co-hosts seminars, symposiums, exhibitions, lectures, or similar events (hereinafter referred to as “seminars”) with other organizations, we may jointly use personal data with such co-hosting entities. In such cases, we will notify or publicly disclose the fact of joint use, the categories of personal data to be shared, the scope of joint users, the purpose of use by the joint users, and the name, address, and, in the case of a corporation, the name of the representative of the entity responsible for managing the personal data.
4. Provision of Personal Data to Third Parties
We do not provide personal data to third parties without the prior consent of the individual. However, we may provide such data to third parties in the cases stipulated in Article 27, Paragraph 1 of the Act on the Protection of Personal Information.
- When required by law
- When it is necessary to protect a person’s life, body, or property, and it is difficult to obtain the individual’s consent
- When it is particularly necessary for improving public health or promoting the sound upbringing of children, and it is difficult to obtain the individual’s consent
- When it is necessary to cooperate with a national or local government agency, or a party entrusted by such agency, in carrying out duties prescribed by law, and obtaining the individual’s consent may impede the execution of such duties
- When the personal information handling entity is an academic research institution and the provision of the personal data is unavoidably necessary for the publication of research results or for educational purposes (except where such provision would unjustly infringe upon the rights and interests of the individual)
- When the personal information handling entity is an academic research institution and it is necessary to provide the personal data for academic research purposes (including cases where the purpose of provision is partially for academic research), provided that it does not unjustly infringe upon the individual’s rights and interests; applicable only when the data controller and the third party are jointly conducting academic research
- When the third party is an academic research institution and it is necessary for them to handle the personal data for academic research purposes (including cases where the purpose is partially for academic research), provided that it does not unjustly infringe upon the individual’s rights and interests
5. Outsourcing of Personal Information Handling
For the purpose of providing better services in the course of our business operations, the Company may outsource certain operations to external parties. In such cases, personal information may be entrusted to these parties.
We select contractors who are recognized as appropriately handling personal information, and we stipulate in our outsourcing agreements matters related to the proper management and confidentiality of personal information. We also exercise appropriate supervision and implement necessary measures to prevent leakage or other incidents involving personal information.
6. Voluntary Nature of Providing Personal Information
Providing personal information to the Company is voluntary and based on the individual’s own decision. However, please note that if you choose not to provide required information, you may be unable to use certain services offered by the Company, or some functions may be restricted.
7. Voluntary Nature of Providing Personal Information
Our website uses the access analysis tool “Google Analytics” provided by Google Inc. for the purpose of understanding usage patterns and improving our services. Google Analytics collects access information from users and analyzes it as statistically processed data. Please note that our website does not acquire cookies for tracking purposes.
In addition, we have set the data sharing option in Google Analytics to “Do not share,” and we manage the collected access data appropriately to ensure it is not provided to Google. Furthermore, neither the Company nor Google uses this information to identify individual users.
Users may disable data collection by Google Analytics by installing the “Google Analytics Opt-out Browser Add-on” provided by Google. If you wish to opt out, please follow the instructions at the link below.
Google Analytics Opt-out Browser Add-on
For more information, please refer to the following:
Google Analytics Terms of Service
8. Use of Microsoft Clarity
Our website uses the web analytics tool “Microsoft Clarity,” provided by Microsoft Corporation (hereinafter referred to as “Microsoft”), for the purpose of understanding user behavior and improving our services. Microsoft Clarity collects information such as pages visited, time spent on the site, navigation paths, and click interactions. These data are analyzed to assess website usage. Please note that our website does not collect cookies for tracking purposes.
The collected information is handled in a manner that does not identify individuals, by both the Company and Microsoft. We use the analysis results received from Microsoft to understand how the website is being used. Microsoft manages the collected data appropriately in accordance with its privacy statement and may use the data for purposes such as targeted advertising.
For more information about Microsoft Clarity, please refer to the following link.
MICROSOFT CLARITY – TERMS OF USE
9. Handling of Information Subject to External Transmission
Regarding the handling of personal-related information in the services provided by the Company (hereinafter referred to as “the Service”), we disclose the following in accordance with external transmission regulations.
- Information Collected and Its Use
In the Service, user-related information may be collected for the purposes described below. Such information is handled within the scope of those purposes by the Company and third-party service providers engaged by the Company.
If you do not wish your information to be transmitted externally, you may restrict the use of cookies or advertising identifiers by following the instructions provided under “How to Opt Out” and adjusting your browser or device settings. Please note that such settings must be configured individually for each device or browser you use.
- When providing personal-related information to third parties, we comply with the Act on the Protection of Personal Information and other relevant laws and regulations, and manage such information in a manner that does not unduly infringe on the rights and interests of the individual. Furthermore, if the third party may be able to identify an individual by matching the personal-related information with other data, we confirm that the third party has obtained the individual’s consent to do so.
10. Use of Cookies and Handling of Behavioral History Information
Our website uses technologies such as cookies for purposes including ad delivery, access analysis, and improving site usability. As a result, advertisements relevant to the user may be displayed based on browsing history and site usage.
You can control the use of cookies—such as accepting, rejecting, or receiving notifications—through your browser settings. In addition, for behavioral targeting advertisements, you can disable ad displays by following the links provided under “Recipients” below.
11. Requests for Disclosure and Other Rights
The Company places great importance on ensuring that the personal information it holds or has obtained is accurate and up-to-date, and conducts verification and updates as necessary. In accordance with applicable data protection laws, individuals may request the following actions (collectively referred to as “Disclosure, etc.”): notification of the purpose of use, disclosure of personal data, correction, addition, or deletion of content, suspension of use, erasure, and suspension of provision to third parties. The Company will respond promptly and within a reasonable scope to such requests.
For each request for Disclosure, etc., a handling fee of 1,000 yen (tax included) will be charged. If it is evident that the cost of processing the request—including any necessary redactions or processing of the data to be disclosed—will exceed this amount, the Company may request the payment of an additional fee equivalent to the actual cost incurred, depending on the nature of the request. In such cases, the estimated fee will be communicated to the requester in advance.
The fee should be transferred to the bank account designated by the Company. Please note that the bank transfer fee shall be borne by the requester.
12. Contact Information
For inquiries or consultations regarding the handling of personal-related information in connection with this service, please contact us at the following:
PMO Kanda Tsukasamachi 4F, 2-8-1 Kanda Tsukasamachi, Chiyoda-ku, Tokyo 101-0048, Japan
AdvertisementMind Inc.
Personal Information Protection Officer
Contact: Personal Information Protection Office
Email: privacy@advertisementmind.com
Please note that inquiries received on weekends, national holidays, during the New Year holidays, or during Golden Week will be addressed on the next business day.